Attending Exhibitor Logistics

Waldorf Astoria Exterior

Material/Exhibit Shipment

A helpful note from SCRS: Exhibitors with crated exhibits, or more than 2 boxes are recommended to use Advantage Expo for material handling. Advantage Expo's service includes delivery, storage, and ship-out. Want to know more? Please contact Kathy Moritz, 410-789-5000.

Points for Advanced Shipment and Material Handling

Deadline to Order

September 22, 2017

Required Form Download - Exhibitor Service Kit

Shipment Directly to Waldorf Astoria

NOTE: This service is meant ONLY for exhibitors with smaller displays: pop-ups, banner stands, and minimal boxed collateral. If your booth requires labor of any kind, or you are shipping many boxes, please consider AdvantageExpo's Shipment and Material Handling. For exhibitors with small displays and two (2) boxes and less.

How to address

Attention: (Guests' Name)
(Name of Convention) _____________ Show Dates_____________
Company Name on the Booth_____________ Booth Number ___________
Arriving: (Your Arrival Date)
(Name of Convention Services Manager) - Eddie Negron
Boca Raton Resort & Club, A Waldorf Astoria Resort
501 East Camino Real
Boca Raton, FL 33432


$20 per Exhibitor per 100 lbs of freight.
Payment will be taken at Resort either by room charge or credit card. Freight can be delivered to exhibit hall. Booth assignments must be given to hotel 24 hours in advance.

Exhibitors Shipping to Hotel but Not Staying at Hotel

Upon arrival, your staff will need to call the Waldorf Astoria: +1-561-447-3171.
Your staff should go to the shipment office, claim their boxes, and pay by credit card,Your boxes will then be delivered to your booth from storage.

Exhibitors Needing to Ship Out After the Show

Staff will need to contact the Waldorf Astoria at +1-561-447-3171 to confirm arrangements.

Shipment Office Hours

Monday - Friday     7am - 5pm
Saturday & Sunday     7am - 3pm