2022 Summit Agenda

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  • October 6

    Thursday EDT

  • *Sites Only Session
    Site Partnership Symposium
    Where
    Atlantic Ballroom 1 & 2

  • *Sites Only Session
    Site Partnership Symposium
    Where
    Atlantic Ballroom 1 & 2

  • *Sites Only Session
    Site Partnership Symposium
    Where
    Atlantic Ballroom 1 & 2

  • October 7

    Friday EDT

  • *Sites Only Session
    Site Partnership Symposium
    Where
    Atlantic Ballroom 1 & 2

  • You'll receive a warm welcome from the SCRS team as you join us once again for the annual Global SCRS Site Solutions Summit.
    Plenary
    Where
    Great Hall 1-3

  • Gain insight into trends and metrics to position your site for success. Current survey data on site partnership, finance, study feasibility and start-up will be discussed by a panel of industry leaders. Use the information shared during this solution-focused discussion to make an impactful change at your organization.
    Plenary
    Where
    Great Hall 1-3

  • Reunite with colleagues, industry leaders, sponsors and exhibitors while enjoying a beverage and some snacks.
    Networking Opportunity
    Expo
    Where
    Great Hall 4-6

  • Join everyone in the Great Hall for light breakfast and connection opportunities as we kick off day two of the Global Site Solutions Summit.
    Networking Opportunity
    Where
    Great Hall 1-3

  • October 8

    Saturday EDT

  • Join everyone in the Great Hall for light breakfast and connection opportunities as we kick off day two of the Global Site Solutions Summit.
    Networking Opportunity
    Where
    Great Hall 1-3

  • How to Get My Site Noticed: Steps for Securing Earned Media
    *Recruitment & Retention
    For many of us, marketing our studies is not an area of experience. To recruit and retain patients we must understand marketing and what it means to get in front of our target audience. In this session, we will focus on how you can work with sponsors and CROs to secure earned media placements and deliver messages that will position your site and study to get noticed.  
     
    How to Build Strong Relationships of Trust
    *BD & Relationships
    Join this panel discussion on how to build strong industry relationships and explore the communication fundamentals. Learn how to develop genuine rapport with contacts for reciprocal alliances.  
     
    Improving Study Visit Flow: Creating Efficiencies at Your Site
    *Operations
    It doesn’t have to be this hard! Learn how to set up and execute your study visit effectively. This round table discussion will be packed with techniques that make a participant's visit less burdensome and improve the experience for the participant and staff.  
     
    Staff Retention: Keeping Your Staff Motivated & Engaged
    *Human Resources
    Help wanted! Our panel will discuss methods to keep your most valuable assets: your employees. Learn methods for engaging your staff that will keep them long term and create a great company culture. Our panelist will also help you understand how the pandemic has changed the landscape of staffing your site and how to plan for the future.  
     
    Contracts & Clauses: What They Really Mean
    *Legal
    In this session, you’ll get the ABCs and 123s of contracts. You don’t need to have a legal degree to understand a contract and its clauses, but you do need to have the tools and insights to know how to identify the major components of a CTA and how to fulfill contractual obligations. Get all you need to know in this session.  
     
    DEPICT ACT (Diverse and Equitable Participation in Clinical Trials) – What is it & How Does it Impact Your Site & Enrollment Requirements?
    *Recruitment & Retention
    Have you heard about the DEPICT Act? Moreover, do you know how it applies to your site? In this session, understand what the DEPICT Act is, how to implement it, and why it is important for your site.  
     
    Innovative Methods to Revolutionize your Business Development Practices
    *BD & Relationships
    Revolutionize means to change something radically or fundamentally, so this panel talk is what you need for a fresh and innovative jolt for your site’s business development! Experts will share insights into technology, money, sponsorship, and participant needs. Be prepared to take notes and “level up!”  
     
    Implementation & Integration of CTMS, eReg, & eSource Platforms
    *Operations
    Every study is unique, but there are universal elements. Join these industry experts as they share what changes are coming, what electronic platforms are currently available and what's on the horizon. We'll also discuss what is expected of a site and a sponsor, what is needed to keep your Site Operations compliant, and how to position your site to be competitive for new studies.  
     
    Onboarding & Training New Staff: Efficient Ways to Ensure Quality & Success
    *Human Resources
    Bring your new hires on board with intentional action to ensure their success in your company. Learn about successful staff training techniques and how to use what serves your site best. This panel will also discuss how these training techniques will drive quality and efficiency for your staff and your site.  
     
    New Electronic Health Information & Data-Sharing Initiative: How It Impacts Sites
    *Legal
    You may have heard about the Trusted Exchange Framework and Common Agreement (TEFCA) exchange program, but do you know what’s changed? In this session, learn all about TEFCA, how your site can benefit from data sharing, and how to ensure you stay compliant.  
     
    50 Shades of Gray – Remote Monitoring: Who is Accountable for What?
    *Operations
    Remote monitoring is a reality and sites must understand the various interpretations. This session will highlight areas of responsibility for sponsor and site and what is required to ensure workload and ownership is appropriately managed.  
     
    Study Budgets 101: Make Sure You Are Getting the Best Budget for Your Site
    *Finance
    It’s not about building a better mousetrap, but it is about knowing how to build a better study budget. Join this breakout to understand the costs related to clinical trials and learn how to invoice for your study-related activities. Leave with supporting forms and templates that will strengthen your budget negotiations and your bottom line.  
     
    FDA Inspections: How to Prepare
    *Regulatory
    Are you certain your site is ready for an FDA inspection? This session will include FDA inspectors and sites that have been inspected. Learn what measures they have implemented to ensure they are inspection ready.  
     
    Forecasting: Already Randomized, Future Randomizations & Pipeline
    *Finance
    Find out if your site is missing valuable opportunities for future revenue. Join this discussion to find out how other sites are using tools to track revenue and how they forecast metrics to ensure they are managing their staff and study pipelines.  
     
    Breakout
          BD & Relationship
          Finance
          Human Resources
          Legal
          Operations
          Recruitment & Retention
          Regulatory
    Where
    See Program for Location

  • Social Media: Marketing on Facebook, Instagram, Twitter, TikTok, and More
    *Recruitment & Retention
    Most of us use social media in everyday life to communicate with family and friends. But how can you leverage it to advance your site’s goals? In this session, we will learn about the different types of social media marketing opportunities that are available to sites and how to use them in partnership with sponsors, CROs, and IRBs to present your studies and site in new and creative ways.  
     
    Pick Me! Marketing Your Site to Sponsors and CROs & What a Successful Site Looks Like
    *BD & Relationships
    Are you tired of feeling like you are going to so many pre-site visits, but not getting the study? Join this panel that gives you the playbook for getting your site selected for studies. Learn how to succeed in creating a successful site that will have you choosing which studies to take. Learn how to utilize collaboration and understand the dynamics that get you picked for that study!  
     
    The Evolution of Hybrid Decentralized Trials and the Impact on Site Operations
    *Operations
    Bracing for impact! This exciting panel discussion will give you new insights on how to assess and receive compensation from DCT trials. Join in the discussion to share what impacts you’ve had with staffing and how to ensure the PI is having proper oversight of the trial. This session will give you tools and expertise to be ready!  
     
    Clinical Research Coordinators: Navigating Challenges & Best Practices for Successful Sites
    *Human Resources
    You may have heard of “The Right Stuff” where astronauts were chosen because of their ability to think clearly in a crisis and take whatever measures needed to deal with the crisis effectively. With the evolution of decentralized trials, CRCs also need to have “The Right Stuff.” Discover what attributes you should be developing in your staff and strategies to ensure success.  
     
    Decentralized Trials: The Good, The Bad & The Myths
    *Legal
    Decentralized trials are unique and sites still lack clarity with regulatory and budget guidance. In this session, learn how to work within legal parameters with outsourced vendors as well as how to fulfill your contractual obligations. Items such as IP accountability, PI oversight and delegation of authority will be discussed.  
     
    We Identified Qualified Participants, Now How Do We Enroll Them?
    *Recruitment & Retention
    You have qualified participants – now how do you build trust with the participants to bring them into your study? This session will give you non-threatening language and tools to explain your study and bring your participants along the study journey with you through the enrollment process and beyond. Learn strategies so your site has the best opportunity to enroll and retain your qualified participants!  
     
    How to Find and Retain New Investigators for Your Trials
    *BD & Relationships
    If you are in need of investigators for your clinical trials, then this panel discussion will help you understand what motivates other investigators and how you can recruit and retain them for your trials. Learn how to explain the benefits of being an investigator and keep those investigators with you.  
     
    Operationalizing Your Site as a Business: Successful Site Models
    *Operations
    We know one size does not fit all, so understanding how to set your site up as a business can look different. This panel will present different models of successful sites. Attendees will leave this discussion knowing what components should be measured and how to establish business and goal objectives so your site is sustainable and successful.  
     
    This is The Way: Staffing Model for a Decentralized Clinical Trial (DCT) World
    *Human Resources
    DCTs have brought change to the way some trials are conducted. This panel will discuss changes sites made to be profitable during the pandemic and highlight the methods for assessing the cost for new staffing needs. Understand new trends for staffing and learn the “how and when” to approach your staff about a role change.  
     
    What Levels of Insurance are Needed for Employees, Sites & Study Participants?
    *Legal
    Insurance. It’s essential and it’s there to protect you, but it also requires several additional sensitive decisions. In this session, you will learn all about your current insurance policy – what it covers and what it doesn’t – and what types of insurance you need to manage in today’s digital and remote working world.  
     
    How to Manage an FDA Inspection & Respond to a 483
    *Regulatory
    This session will show you how to manage that process and respond to a 483. Learn how to approach the FDA, the requirements necessary respond to future inspection and how to mitigate the impact for future site study opportunities.  
     
    Decentralized Trials – the Myths, the Threats & the Money
    *Finance
    It’s no secret that there are hidden costs for conducting decentralized trials. Learn what is myth and what is fact in this session that demystifies what your site needs to know to embrace decentralized trials. Plus, discover how to ensure you are getting reimbursed for ALL activities and get the maximum reimbursement you are entitled to.  
     
    Hot Topics in Finance Part 1: Recruitment & Marketing, Participant Outreach & Navigator
    *Finance
    Take part in this roundtable topic that will help you develop a budget proposal that gets your site reimbursed for those outreach activities. Get the maximum reimbursement you are entitled to and make sure you know how to plan and measure your results!  
     
    Perfecting Your Sites: How to Set Up a QA/QC Program
    *Regulatory
    In this session, we’ll discuss the big picture when it comes to quality assurance and how you can adopt quality control systems, practices, and technologies within the site that will help to reduce risks and improve compliance.  
     
    Study Budgets 201: A Deeper Dive
    *Finance
    As the industry evolves, the hidden costs are increasing. Find out if your site is missing out on trial-related reimbursements. Identify the metrics you need to watch to ensure your site is not only surviving, but thriving.  
     
    Breakout
    Where
    See Program for Location

  • Community Outreach: Engaging with the Community to Attract New Participants
    *Recruitment & Retention
    Clinical research became a top-of-mind issue for general citizens throughout COVID and the importance of this research really hit home with many people. Now is the time to activate your community to keep them interested in current and future studies. In this session, learn about how to conduct community outreach to increase participation and track the impact your outreach can have in your community.  
     
    Metrics That Help Your Site Stand Out
    *BD & Relationships
    If you can’t measure it – you can’t manage it! This lively panel discussion will give you the capability to compile meaningful metrics for site success. Learn how to establish KPIs that will benefit your site and have sponsors impressed from knowing your numbers.  
     
    Advancing Technology with Attention to Site and Participant Burden
    *Operations
    Make your site more robust by decreasing site and participant burden. Panelists will discuss ways to deliver technology training so it is not a strain on sites or study participants and give you expert strategies to keep them engaged and motivated. Join this session to learn how to understand, measure, and utilize the support models and have your site be ready to embrace what’s new in technology.  
     
    How to Create a Warm Culture for Site Success
    *Human Resources
    Warm culture means creating the right climate within your company and knowing how to use warm operational management philosophies that will translate into site success. This round table talk will give you techniques for building a culture to sustain and grow your site.  
     
    I Agreed to What?! Common Things in CTAs Sites May Regret
    *Legal
    When you are quickly moving through a contract, it’s common to overlook critical information, resulting in commitments that are unplanned. Join industry experts for an interactive discussion related to indemnification, reporting obligations, insurance requirements, legal risk and areas ensuring your site receives the most beneficial CTA possible.  
     
    How to Increase Participant Retention Rates and Compliance
    *Recruitment & Retention
    Getting participants to enroll in your study is a critical hurdle, but keeping them engaged enough to complete the study can be equally challenging. In this session, we’ll discuss best practices in keeping your participants engaged in the study, reducing dropouts, and satisfying your participants so much that they will come back again.  
     
    How to Best Represent Your Site to Sponsors and CROs with Technology
    *BD & Relationships
    Be a competitive site. Learn from our expert panelists as they share the pro tips and metrics that will have sponsors and CROs looking at your site for more studies!  
     
    How to Utilize Data to Prevent Participant Dropout
    *Operations
    Move over content, because data is the new king! Experts will discuss how to use internal and external data to win more studies and keep your participants from dropping out of the trial. Learn how data will provide valuable data to your partners affect your site in an essential panel discussion you will not want to miss! the critical importance of internal and external data collection, methods to , and how to use data to  
     
    Investigator Compensation Models for Optimal Engagement & Performance
    *Human Resources
    You had me at compensation! This timely presentation will explain the various compensation models for investigators. Discover what compensation models and methods are effective in driving performance and help you understand why some methods perform better than others.  
     
    Simplify Contracting with Investigators & Vendors
    *Legal
    Partnering is a critical way for our industry to move forward with quality trials and research. However, partnering requires additional oversight and considerations. In this session, you’ll learn how to make subcontracting easy while ensuring that all the I’s are dotted and T’s are crossed from a legal perspective.  
     
    Paperless Systems: How to Ensure Compliance
    *Regulatory
    The transition from paper-based processing to digital recording requires you to be diligent about the changes you make. In this session, you’ll learn about what you need to do to remain compliant in the digital age, from vendor qualifications to SOP requirements. Learn all you need to know to adhere to the privacy and data requirements that make your site compliant.  
     
    Hot Topics in Finance Part 2: Decentralized Trials & Staffing Costs
    *Finance
    Uncover the hidden costs of technology and make sure you are budgeting for all your administrative needs. This session will give you the knowledge you need to be financially successful in these areas.  
     
    Breakout
          BD & Relationship
          Finance
          Human Resources
          Legal
          Operations
          Recruitment & Retention
          Regulatory
    Where
    See Program for Location

  • Please make your way to the Expo Hall to network with Summit attendees, exhibitors, and sponsors! Have fun and create valuable connection opportunities while enjoying a beverage and a variety of appetizers.
    Networking Opportunity
    Expo
    Where
    Great Hall 4-6

  • Enjoy an evening of fine dining and a toast to industry innovation! Celebrate 2022 SCRS award winners including the coveted Eagle Award, which will be presented to a sponsor and CRO that best represent exceptional site partnerships. We will also announce and celebrate the winners of the Site Patient Recruitment Innovation Award (SPRIA), Site Tank, Christine K. Pierre Site Impact Award, and the Excellence in Patient Centricity Award.
    Networking Opportunity
    Where
    Great Hall 1-3

  • October 9

    Sunday EDT

  • Start the final day of the Global Site Solutions Summit off right with light breakfast in the Exhibit Hall.
    Networking Opportunity
    Expo
    Where
    Great Hall 4-6

**All times are Eastern Daylight Time**


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