Enjoy light fare and beverages while receiving a warm welcome to the Global Site Solutions Summit! Membership Committee chairs will present on How to Maximize Your Summit Experience through our engaging agenda and multiple networking opportunities that are offered daily.
Gain insight into trends and metrics to position sites for success. Current survey data on site finances, staffing, decentralized technology and diverse enrollment will be discussed by a panel of industry leaders. Use the information shared during this solution-focused discussion to make an impactful change at your organization.
Plenary
Where
Great Hall 1-3
5:20 - 5:55
Patient Voice Session
In this session, hear feedback from patients responding to how clinical trials are being managed.
Site Tank is a competition for sites to submit their innovative technology ideas that enhance, empower and improve clinical research operations and transform business models. Join us as Site Tank finalists share how their novel ideas can impact clinical trials, patients and business operations.
FINALISTS to be announced
Plenary
Where
Great Hall 1-3
10:00 am - 10:30 am
Site Patient Recruitment Innovation Award (SPRIA)℠ Presentations
The Site Patient Recruitment Innovation Award (SPRIA) recognizes sites that employ unique strategies to achieve enrollment success. Learn about the concepts and results behind the SPRIA finalists' creative recruitment methods.
FINALISTS to be Announced
Plenary
Where
Great Hall 1-3
10:30 am - 10:45 am
Kits-4-Life Update
10:45 am - 11:15 am
Networking Break in the Expo Hall
11:15 am - 12:15 pm
Breakout Sessions I
Staff Retention Strategies for a New Era
*Human Resources
In an increasingly competitive workforce, site employees are looking for additional benefits beyond just financial. Learn how your site can retain and engage talent for the long run.
FACILITATOR TBD
PANELISTS TBD
How & Why to Set Up a Regulatory Team
*Regulatory
Does your site need a regulatory department? Understand when your site may need a regulatory department and the evolution of regulatory needs. This session will help you formulate a training program for your site's regulatory team and effectively manage the transfer of knowledge between a central office and local site operations.
FACILITATOR TBD
PANELISTS TBD
Contracts & Clauses: What They Really Mean
*Legal
In this session, you’ll get the ABCs and 123s of contracts. You don’t need to have a legal degree to understand a contract and its clauses, but you do need to have the tools and insights to know how to identify the major components of a CTA and how to fulfill contractual obligations. Get all you need to know in this session.
FACILITATOR TBD
PANELISTS TBD
The First Frontier: Explore Entry Into Phase 1 Trials
*Operations
There are tremendous nuances with phase 1 clinical trials. This session will explore the foundational understanding for breaking into phase 1 clinical trials. Learn how to maintain quality throughout the implementation and execution process and set your site up for success.
FACILITATOR TBD
PANELISTS TBD
Enabling a Low-Burden DCT Experience: Wins & Losses
*Operations
How can we lessen the burden of decentralized clinical trials (DCTs) on sites and patients? This session will discuss and analyze what we've learned from using DCTs over the past several years. Understand how DCT elements affect our patients and determine which DCT tools may be easiest to implement and manage at your site.
FACILITATOR TBD
PANELISTS TBD
I've Tried It All! Recruitment Struggles & Modern Solutions
*Recruitment & Retention
When it seems like you have tried everything with recruitment, what do you do next? How do you address challenges with recruitment in modern times with modern solutions? Learn best practices, trends and innovative ideas for recruitment from sites and industry partners.
FACILITATOR TBD
PANELISTS TBD
Uncovering the Hidden Costs of Hybrid Trials & DCTs
*Finance
Join us as experts in the field identify all the different costs associated with hybrid decentralized trials. Understand how hidden costs are affecting your site's bottom line and how to justify additional budget line items to ensure your costs are covered.
FACILITATOR TBD
PANELISTS TBD
Survival of the Fittest: Strategizing Business Development
*BD & Relationships
This session will discuss innovative methods to revolutionalize your business practices. Learn how to succeed in creating a successful site that will have you choosing which studies to take. Understand how to utilize collaboration and understand the dynamics that get you picked for that study!
FACILITATOR TBD
PANELISTS TBD
Breakout
BD & Relationship
Finance
Human Resources
Legal
Operations
Recruitment & Retention
Regulatory
Where
See Program for Location
12:15 pm - 1:15 pm
Clinical Connections Lunch
1:15 pm - 2:15 pm
Breakout Sessions II
Demystifying the Onboarding Experience
*Human Resources
Your site's staff onboarding process can make or break a new employee's success. Identify what types of trainings are needed and when, as well as programs and processes sites have used to successfully onboard staff. Discover strategies to help your new employees work independently as quickly as possible.
FACILITATOR TBD
PANELISTS TBD
FDA Inspections: How to Prepare
*Regulatory
Are you certain your site is ready for an FDA inspection? This session will include insights from FDA inspectors and sites that have been inspected. Learn what measures they have implemented to ensure you are inspection ready.
FACILITATOR TBD
PANELISTS TBD
Site Director Toolkit: Creating Resources to Run a Successful Site
*Operations
What do you need in your toolkit to be a successful and long-term site director? This session will help you interpret gaps in your operations, how to fill those gaps, and tools to deploy at your site to ensure long-term success. Learn how to integrate strong business practices into your site to ensure accountability and profitability.
FACILITATOR TBD
PANELISTS TBD
Enabling Patients: Best Practices for Ensuring Patients Participate
*Recruitment & Retention
What do you need in your toolkit to be a successful and long-term site director? This session will help you interpret gaps in your operations, how to fill those gaps, and tools to deploy at your site to ensure long-term success. Learn how to integrate strong business practices into your site to ensure accountability and profitability.
FACILITATOR TBD
PANELIST TBD
Invoiceables 2.0: Don't Leave Money on the Table
*Finance
Are you leaving money on the table? How much? Discover the non-procedural line items you might be unaware of for your studies. Come join this exceptional panel of industry experts as they discuss commonly missed invoiceable items and learn how the SCRS Site Invoiceables Toolkit can assist in your budget planning.
FACILITATOR TBD
PANELISTS TBD
Site Optimization to Maximize Profitability
*Finance
With inflation and costs at an all time high, it's critical to evaluate your site's fixed costs and identify opportunities to reduce them. This session will share cost-saving methods and how to modify site operations to maximize site efficiency and profitability.
FACILITATOR TBD
PANELISTS TBD
How to Build Strong Relationships of Trust
*BD & Relationships
Join this panel discussion on how to build strong industry relationships and explore the communication fundamentals. Learn how to develop genuine rapport with contacts for reciprocal alliances.
FACILITATOR TBD
PANELISTS TBD
Breakout
BD & Relationship
Finance
Human Resources
Legal
Operations
Recruitment & Retention
Regulatory
Where
See Program for Location
2:15 pm - 2:45 pm
Networking Break in Expo Hall
2:45 pm - 3:45 pm
Breakout Sessions III
Growing Your Workforce: Where Will My Next Coordinator Come From?
*Human Resources
Sites need to get creative when looking for their next team member. In this session we'll share traditional and non-traditional ways to find site staff as well as the skill sets needed to excel in clinical research.
FACILITATOR TBD
PANELISTS TBD
The New Regulatory Landscape
*Regulatory
What new regulatory guidelines should sites be prepared for? Understand recent laws and regulations that will impact your site operations, including regulatory guidelines for new technology, Medicaid, and diverse patient enrollment in your clinical trials.
FACILITATOR TBD
PANELISTS TBD
Training: What Should Start, Stop, and Strengthen
*Operations
Training is integral to the implementation of any new technology, but how much is too much? What types of training should we keep, stop, or continue? This panel will discuss changes that need to be made regarding how sites are trained for trials as well as which types of training are actually needed. Hear sites discuss what types of training have benefited them and discuss solutions for streamlining training needs.
FACILITATOR TBD
PANELISTS TBD
Winds of Change: Finding the Investigator of the Future
*Human Resources
How do we find and train new investigators? Where do we find quality providers to be part of clinical research? This session will explore how to recruit outside of the clinical research industry and consider what other licensed professionals can become investigators in trials. Understand the skills needed for new employees that can help your site thrive.
FACILITATOR TBD
PANELISTS TBD
Optimizing Recruitment: Integrated vs Stand-Alone Sites
*Recruitment & Retention
Recruiting participants for research studies is a crucial step in the success of any research project. In this session, we will explore the pros and cons of integrated vs. stand-alone sites and discuss how to optimize recruitment efforts for your study. We will discuss strategies for optimizing recruitment efforts based on the type of site and provide practical tips on how to effectively recruit and engage potential participants, as well as how to ensure that your study meets its recruitment goals.
FACILITATOR TBD
PANELIST TBD
Establishing Successful Industry Partnerships
*BD & Relationships
What does "partnership" truly mean when it comes to successful industry relationships? Hear best practices for establishing rapport and building strong industry partnerships from sites and sponsors. In this session, you will learn how to create valuable, long-term industry relationships by understanding the fundamentals of proactive and timely communication strategies.
FACILITATOR TBD
PANELISTS TBD
Study Budgets 101: Back to Basics
*Finance
It’s not about building a better mousetrap, but it is about knowing how to build a better study budget. Join this breakout to understand the costs related to clinical trials and learn how to invoice for your study-related activities. Leave with supporting forms and templates that will strengthen your budget negotiations and your bottom line.
FACILITATOR TBD
PANELISTS TBD
Breakout
BD & Relationship
Finance
Human Resources
Legal
Operations
Recruitment & Retention
Regulatory
Where
See Program for Location
3:45 pm - 4:15 pm
Networking Break in Expo Hall
4:15 pm - 5:15 pm
Breakout Sessions IV
E-Regulatory: The Pros & Cons
*Operations
Discuss differences between electronic and traditional regulatory processes and what you need to transition. Understand barriers to moving to electronic regulatory platforms and if they are right for your site.
FACILITATOR TBD
PANELISTS TBD
Risks of DCTs & How to Mitigate Them
*Regulatory
What CTA clauses do sites need to consider to mitigate risk when participating with DCTs? This session will evaluate potential risks, such as PI oversight, to help you construct a risk mitigation plan for your site.
FACILITATOR TBD
PANELISTS TBD
Contrasting Site Type Operations
*Operations
Join us for an open discussion on the pros and cons of site operation models and how they affect relationships with sponsors, CROs, and other sites. How do you differentiate your site so everyone wins? This session will unpack learnings from operating different site models so you can determine the best way to organize your site business.
FACILITATOR TBD
PANELISTS TBD
Enabling the Low-Burden DCT Experience: Wins & Losses
*Operations
Decentralized Trials have been sold to the sites as an enabler of a more efficient organization and better for patients. But has this really become the reality? This session will explore the wins and losses in regards to our decentralized trials so that we can collectively understand the direction we should be heading as an industry.
FACILITATOR TBD
PANELISTS TBD
The Foundations of Consenting in Modern Times
*Recruitment & Retention
What do we need to do to assure our patients continue to be consented in the right way, given the tremendous increase in trial complexity? Join us for an engaging discussion as we compare traditional consenting practices with modern consenting needs. Leave this session understanding the basics of consenting effectively and translating that to compliance.
FACILITATOR TBD
PANELIST TBD
Tactics to Improve On-Time Payments
*Finance
Many sites only have three months or less of operating cash. This session will discuss the hurdles that impact delayed payment terms and recognize the downstream implications that can make or break a site's success. Learn how to improve on-time payments and who is responsible for what in the payment process.
FACILITATOR TBD
PANELISTS TBD
How to Stand Out as a Site & Be Selected for Studies
*BD & Relationships
Do you want your site to stand out during feasibility? Come learn from successful sites and sponsors on how to become a partner site of choice. Understand the key elements of the study startup process and get tips and metrics from sponsors and CROs to help improve your site's visibility.
Enjoy an evening of fine dining and a toast to industry innovation! Celebrate 2022 SCRS award winners including the coveted Eagle Award, which will be presented to a sponsor and CRO that best represent exceptional site partnerships. We will also announce and celebrate the winners of the Site Patient Recruitment Innovation Award (SPRIA), Site Tank, Christine K. Pierre Site Impact Award, and the Excellence in Patient Centricity Award.
ACRO will share findings from a three-year survey project on how RBM and RBQM components are being used across the clinical trial industry. We’ll discuss how sites are impacted and how strategies were shifted from the initial COVID-19 pandemic to now, in the “new normal”.
