Workshop and Webinar Guidelines

Below is a detailed overview of the Society for Clinical Research Sites’ (SCRS) webinar and master workshop opportunities. Premier and Premier Plus exhibiting sponsors may select between these two options as part of their exhibiting package. The first page is a summary of key information. Subsequent pages outline details.

Webinars

• When: Held weekly, typically on Tuesdays at 12:00 ET. Typically last 1 hour.
• Focus: Information offered should be site-focused and in line with SCRS’ mission of site sustainability. Webinars must be free of bias and commercialization
• Audience: ~100 – 200 attendees, typically 80% sites and 20% industry.
• Timeline:
  • January – March: Select date from available slots for the given year
  • 120 days prior: Confirm topic selection and description
  • 90 days prior: Marketing efforts have begun
  • 60 days prior: Slides completed and submitted to SCRS for review and approval; Marketing email with webinar calendar sent to all SCRS members
  • 7 days prior: Technical practice scheduled

Master Workshops

• When: Thursday afternoon prior to official kick-off of Global Site Solutions Summit.
• Focus: How to better support research sites with specialized subject matter. Free of bias or commercialization.
• Audience: 15-40 attendees, typically 90% sites and 10% industry.
• Timeline:
  • May 1, 2020: Deadline to confirm interest to conduct Master Workshop
  • May 22, 2020: Submission of workshop information
  • June 19, 2020: Confirm workshop speakers and submit speaker info to SCRS
  • July 3, 2020: Draft presentation due to SCRS (on SCRS Summit PPT template) for review
  • July 17, 2020: Presentation comments are sent to speakers from SCRS and education review committee
  • July 30. 2020: Final presentation due

Overview:

Webinars are an excellent opportunity to contribute knowledge and education to the global clinical research site and Global Impact Partner (GIP) community. These opportunities focus on highly-applicable content that is relevant to the current state of the site community and provides sites with new or additional knowledge and tools. Typically, webinars run 60 minutes and are presented on Tuesdays at 12:00 pm ET, but SCRS can provide flexibility to accommodate your schedule. 

Criteria:

1. The focus of the webinar content must be in line with the SCRS mission to unify the voice of the global clinical research site community for greater site sustainability.  You may read more about the SCRS mission here.
2. Speakers should be experts on the given topic. Please limit speakers to two (2).
3. Presentations must be free of bias, promotion, or conflict of interest.
4. The topic area should be site-focused, and the session should provide new learnings, tools, or information sites can take back to their business and implement.

Format:

Webex is used as the webinar platform. All webinars are recorded. SCRS staff will be present to provide introduction and closing. Attendees are muted upon entry and are instructed to use the Q&A feature in Webex to submit questions. Webinars are available for viewing for one year after the initial presentation date, so that you may continue to receive exposure. 

Target Audience:

General attendee numbers: ~100 – 200 depending on marketing time and topic (a representative from SCRS will assist with this). The webinar audience will generally be 80% SCRS member sites, with the remaining 20% consisting of GIP sponsors, CROs, and solution providers.

Timeline:

Required Information:

1. Documents
   • ANCC Planning Form
   • Financial Disclosure
   • Speaker Release
2. Title, description and 3 learning objectives
3. Speaker (2) name and title

Overview:

SCRS’ Global Site Solutions Summit provides an environment for industry stakeholders to learn, listen, and connect through deepened communication. The Summit focuses on increasing and refining the contributions and performance of clinical research sites through the identification of Best Site Practices. Highly sought-after content is provided, in addition to networking opportunities that bring the industry as a whole together to identify actionable, cutting-edge ideas that will help all attendees successfully and proactively address increasingly complex challenges within the clinical research industry. Opportunities are limited and based on available time slots.

Criteria:

1. The focus of the workshop content must be on supporting the clinical research site.
2. Workshop speakers should represent a variety of segments within the industry. Please limit speakers to no more than three (3) per workshop, with no more than one (1) speaker from any one organization.
3. Specialized subject matter should be discussed by seasoned industry experts. The content of the workshop should be specific, with at least one or two key sub-points thoroughly discussed.
4. Presentations must be free of bias, promotion, or conflict of interestExample areas of focus include, but are not limited to:
   • Site pain points
   • Contract regulations
   • Study start-up
   • Technology advancements
   • Patient recruitment
   • Budgeting and payment
   • Communication
   • Risk mitigation
5. Workshops should be structured and delivered in a way that actively engages participants, and arms them with resources to take back to and utilize within their own organizations.

• Conversation: Deliver fresh and innovative content on the subject matter.
• Interaction: Provide a forum for participants to share ideas and ask questions of the speakers and fellow participants.
• Take-home materials: Include something that participants can take home with them, such as handouts, a booklet, etc.
• Best Site Practices: Provide, or arrive at, Best Site Practices related to the workshop subject matter.
• Other stimulating exercises: Anything else that you feel will add value to your particular workshop.

Format:

Workshops are one hour, with the room set-up to facilitate meaningful conversation. A projector and audio equipment will be provided. A session chair will be present to check people in, track time, and assist with any needs that arise.

Target Audience:

Seasoned experts from clinical research sites, sponsors, CROs, government organizations, and professional solution providers.

General attendee numbers: 15 – 40

Timelines:

*Note: All deadlines applicable to the Site Solutions Summit of the same year; Failure to meet due dates may result in forfeiting workshop opportunity.