Agenda
Explore the Agenda
Hidden Costs Of Conducting Clinical Research – Sunday, May 31st
Add-On to Summit Registration – Advanced Registration Required
Standard study budgets don’t cover the real cost of running trials. Start-up activities, document storage, regulatory submissions, and dozens of other essential tasks eat into site margins. This workshop shows you exactly what to charge and how to justify it. Receive contract language examples, a complete list of billable start-up and closeout items, document storage checklists, and worksheets to calculate your true costs and pricing models. Walk away ready to negotiate budgets that actually cover your costs.
Attendees will receive:
- Four (4) contact hours
- Contract language and justification examples
- Comprehensive study start-up and closeout items list
- Long-term document storage checklist
- Worksheets to calculate pricing models, breakeven and staff productivity
Speakers
Exhibit Hall Open
Make your way to the Exhibit Hall to network with Summit attendees and exhibitors!
Registration Open
Visit the registration desk to pick up your personalized name tag and all the essential details you’ll need to make the most of your Summit experience!
Welcome and Summit Opening
Welcome to the SCRS Site Solutions Summit! We are thrilled to have you join us for this event designed to empower industry collaboration and site sustainability. Get an exciting preview of what’s in store this year while learning how to navigate the Summit effectively and maximize your experience.
Speakers
The Human Advantage In Innovation
Innovation without a human strategy is not progress, it is pressure with a new name. Clinical research teams are being asked to absorb wave after wave of change, including AI, automation, digital platforms, and evolving regulatory demands. While technology continues to scale rapidly, human capacity does not. The real challenge is not how fast organizations can innovate, but how well their people can sustain it. In this keynote, Eric J. Rodriguez introduces a human centered approach to innovation that helps leaders expand capacity without overwhelming their teams. Drawing from his experience leading innovation at scale, he explores what change actually feels like for the people executing trials every day and how leaders can respond with clarity, communication, and intention. Attendees will leave with practical strategies to strengthen team capacity, improve cross functional communication, and translate innovation into measurable impact on operations and patient trust.
Speakers
Site Landscape: Benchmark Your Site
Gain insight into trends and metrics to position your site for success. Current survey data on site partnership, finance, study feasibility and start-up will be discussed by a panel of industry leaders. Use the information shared during this solution-focused discussion to make an impactful change at your organization. Take the Landscape Survey today! Open to sites, sponsors & CROs.
Speakers
Innovation Success Stories
See innovation in action. Three rapid-fire case studies showcase real sites achieving breakthrough results through strategic transformation, proven technology implementation, and collaborative partnership models. Each 15-minute presentation delivers the strategy, execution roadmap, and measurable outcomes—no theory, just what worked. Followed by panel Q&A where presenters share lessons learned, challenges overcome, and advice for replicating their success at your site.
Networking Break
Recharge with a fresh cup of coffee and connect with peers during this morning break. Share ideas, discuss key takeaways from sessions, and start building meaningful connections to make the most of your event experience.
Solutions In Motion Sessions I
Spanning Operational Innovation, Technology Disruption, and Strategic Collaboration, these Solutions In Motion Sessions bring together sites, sponsors, CROs, and vendors to tackle real trial challenges with proven solutions, live demos, and takeaways you can use tomorrow.
Clinical Connections Lunch
Lunch is served! Enjoy a delicious meal while taking advantage of this opportunity to connect with fellow attendees. This is your time to recharge and engage in meaningful conversations with industry peers, share insights, and build valuable relationships.
Solutions In Motion Sessions II
Spanning Operational Innovation, Technology Disruption, and Strategic Collaboration, these Solutions In Motion Sessions bring together sites, sponsors, CROs, and vendors to tackle real trial challenges with proven solutions, live demos, and takeaways you can use tomorrow.
Networking Break
Step into the Exhibit Hall and connect with top industry vendors showcasing cutting-edge solutions and services. Now’s your chance to learn about the latest advancements and find new ways to optimize your clinical trial operations.
Co-Creation Labs TBA
Co-Creation Lab information to come.
Site Appreciation Reception
Celebrate industry collaboration in true SCRS fashion! Join your fellow Summit attendees to celebrate site-industry partnerships.
Networking Breakfast
Welcome to day two of SCRS West! Begin your day on a positive note by discovering the exceptional offerings of our industry partners.
Registration Open
If you have any questions, comments, or need assistance with misplaced items, please visit the SCRS registration desk— we’re here to help! Plus, don’t miss the opportunity to secure exclusive Summit offers and special membership discounts.
Our Voice. Our Community. Your Success!
Let’s talk solutions! Site sustainability is a cornerstone of running effective clinical trials. This session will focus on providing valuable resources, tools, and insights to help sites build and maintain sustainable operations. From financial stability to workforce development and operational efficiencies, discover innovative approaches that ensure long-term success and empower your site to thrive.
Speakers
Beyond The Title: Embedding Innovation Throughout
Adding “innovation” to an executive title is the easy part. Scaling innovation into everyone’s job is the true mark of success. Discover how to transform innovation from a department into an organizational capability – where trial coordinators question outdated processes, Clin Ops teams pilot new technologies, and frontline staff not only adopt innovation, but drive continuous improvement. Learn how to lead and build cultures where experimentation, calculated risk-taking, and creative problem-solving are embedded throughout your organization.
Speakers
The Patient Voice
Patients are at the center of our work, so it’s imperative to understand how they experience today’s clinical trials. Learn how to incorporate patient feedback into trial design and execution, enhancing patient engagement throughout the research journey.
Networking Break
Take a moment to unwind and mingle with attendees. This break offers the perfect chance to explore shared interests, exchange insights, and expand your professional network.
Implementation Labs
Clinical Connections Lunch
Join us for lunch and take a break from the day’s activities. Refuel with a satisfying meal and use this time to network, reflect on the morning’s sessions, and gear up for the afternoon program.
Innovation To Action Workshop: From Strategy To Execution
This workshop offers site professionals a rare opportunity to step directly into real-world innovation scenarios and experience the pressures, decisions, and tradeoffs of implementing cutting-edge strategies across study start-up, enrollment, and closeout. Using landscape data and interactive polling, work from current state to ideal state—defining what innovation means for your site (new and novel, incremental change, or minor tweaks). This immersive experience transforms vision into action, equipping you with a personalized worksheet, committee-curated resources, and concrete steps you can take within 90 days of returning to your site.
Speakers
Summit Closing
That’s a wrap on SCRS West! Let’s build on this collective energy, discuss steps to implement what we’ve learned, and ensure the impact of this event resonates in our future work together.