Breakout Session III
Take a deeper dive into the topics that matter most to your organization. These interactive sessions are designed to share targeted insights and encourage collaborative discussions.
AI Amplified: Advanced Implementation
This advanced session covers real-world AI implementation, sponsor restrictions, and build-versus-buy decisions. Learn how sites deploy AI for training generation, protocol setup, feasibility analysis, and workflow optimization while addressing sponsor AI restrictions and data privacy concerns. Discover when to build in-house versus leverage vendor tools, how to document compliant usage, and strategies for contractual limitations. Expect honest discussion about what’s working and what’s not.
Define Your Difference: Showcasing Your Site’s Unique Value
What truly makes your site memorable? Move beyond generic metrics to showcase what makes your organization unique: retention strategies, community ties, operational approaches. Hear from sponsors and CROs about what actually breaks through the noise, then refine your elevator pitch with narrative elements that make your site stand out.
Financial Strategies For Site Success
Build the financial foundation for long-term site success. This session covers business fundamentals that determine whether sites thrive or merely survive: contract structures that protect profitability, financial forecasting and essential KPIs, study-level profitability tracking, and cash flow strategies. Learn to implement systems that capture critical financial data, make informed decisions quickly, and prepare for the unexpected. Understand why financial strength differentiates your site and how larger sites now undergo financial due diligence as part of vendor risk management.
Leadership Roundtables (Site Managers, Executive Leaders, Business Development)
An exclusive roundtable where site leaders discuss operational challenges and co-create solutions. Leaders across different models (network, independent, academic medical centers) share real challenges in engaging specialists, operational excellence, staff expectations, project management, and leadership pressures. Learn how different site types approach similar problems and build meaningful connections with peers.
Record Retention Reality Check
This facilitated dialogue tackles a growing breaking point for research sites: record retention after regulatory obligations end. Most sites lack the infrastructure to support long-term storage, and electronic archiving has proven far more complex and costly than expected. Yet contractual pressure continues to rise. Bringing together site leaders, sponsors, and CROs, this session confronts why current practices are failing, examines what is driving retention demands, and works toward practical, shared solutions that reduce burden on sites while meeting regulatory needs.
Recruitment Revolution: Innovation & Recovery
Traditional recruitment processes aren’t keeping pace with enrollment demands. This session tackles two critical angles: deploying innovations that drive enrollment success and rapidly recovering when challenges emerge. Learn to recognize early warning signs within 30-60 days, master lead conversion, navigate budget advocacy, and implement collaborative problem-solving. Sites and recruitment specialists share stories with enrollment data, costs, and honest discussion about what’s working, what’s backfiring, and how to pivot quickly.
Reducing Site Training Burden: Results From Cut 25
The industry committed to reducing training burden by 25%. Now it’s time to see results. This session showcases documented outcomes from sites, sponsors, CROs, and vendors who successfully implemented SCRS’ Cut 25 principles. Through data-driven case studies, learn how organizations operationalized training reduction, the measurable impact on site operations, and specific solutions discovered through collaboration. Examine what’s working, brainstorm next-level improvements, and clarify each stakeholder’s role in sustaining outcomes and driving continued change.
Stack Smarter: Scaling Site Technology
Explore how a site’s technology ecosystem matures from early-stage operations to fully developed, multi-location networks. This session unpacks which tools sites adopt as they grow, how leaders decide between all-in-one platforms versus best-in-class modular approaches, and how to invest in tech that scales. Learn which technologies are essential versus enhanced at different growth stages, practical strategies for securing sponsor reimbursement, and how to operationalize tools you already have. Expect discussion on what truly scales, what doesn’t, and how to future-proof your tech stack.