2-3 March 2026

SCRS European Site Solutions Summit™

Exhibitor Logistics

Exhibitor Floor Plan

>> Share your perspective on current industry challenges in the SCRS Landscape Survey. Open to sites, sponsors & CROs.

Location

Hotel Okura
Ferdinand Bolstraat 333
Amsterdam, Netherlands

For venue questions, please contact: christine.pratt@okura.nl

P: +31 20 6788 308

Visit Website

Exhibitor Schedule

Exhibitors are encouraged to attend all sessions. Please see agenda for full Summit Schedule

Sunday, 1 March 2026

12:00 – 17:00 | Exhibitor Setup

Monday, 2 March 2026

07:30 – 17:30 | Registration Open

08:30 – 09:30 | Breakfast in Exhibit Hall

11:15 – 12:00 | Networking Break in Exhibit Hall

13:00 – 14:30 | Lunch & Symposium

15:30 – 16:00 | Networking Break in Exhibit Hall

17:00 – 18:00 |Site Appreciation Reception

Tuesday, 3 March 2026

08:00 – 09:00 | Breakfast in Exhibit Hall

10:00 – 10:45 | Networking Break in Exhibit Hall

11:45 – 13:15 | Lunch & Symposium

13:30 – 16:30 | Exhibitor Tear-down.

What Comes With Your Booth

Each Performance and Premier sponsorship includes:

(1) 6-foot tabletop display (exhibits should fit on or within 6ft/2m width – please no backdrops wider than 6ft/2m)
(2) chairs

Exhibiting Staff Registrations

Register your attending staff here

Premier Sponsors:
(4) registrations are included in your sponsorship
(4) additional badges may be purchased at a discounted rate

Performance Sponsors:
(2) registrations are included in your sponsorship
(2) additional badges may be purchased at a discounted rate

Registration questions? Contact Karim Cheikh at karim.cheikh@myscrs.org.

Download Marketing Stickers

Electric/AV

Each exhibitor will have access to the hotel’s electric at their booth.

AV Equipment Options

46-inch LED screen – €660.00*
55-inch LED screen – €820.00*
Laptop – €150.00*

All LED screens include:

Floor stand
HDMI cable
USB support (formats supported: MP4 or JPEG only)

* All prices include setup, dismantling, and transportation from the warehouse. 21% VAT is not included. Prices may be subject to change should the event agenda differ from the schedule outlined.

Order Confirmation

To proceed, confirm your AV requirements no later than 16:00 on Friday, February 6^th to Christine Pratt – Christine.Pratt@okura.nl. With your request, please include:

Company Name
Table / Exhibitor Stand Number
Contact Name
Contact Email Address
Billing Address

Self-Shipment & Shipment Vendor Information

Shipping Directly to Hotel

Please address your packages exactly as follows:

Exhibiting Company Name
Attn: Exhibiting Company Primary Contact

SCRS European Site Solutions Summit
2-3 March 2026

Hotel Okura
Ferdinand Bolstraat 333
Amsterdam, Netherlands
Tel: +31 20 6788 308

Plan to ship your packages out to the address above early to ensure they have plenty of time to make it through customs and to the hotel.

Return Shipping:

At the conclusion of the summit, you may leave your packages sealed and with pre-printed labels affixed on your table. Exhibitors are responsible for arranging pickup by major carriers. Hotel will collect and hold packages after event, but they cannot arrange pickup. Please contact hotel in advance for courier pickups.

Shipping Questions:
Contact Christine Pratt at christine.pratt@okura.nl

Download The Hotel Okura Shipping Label

View The Hotel Okura Shipping Instructions

Official European Summit Shipping Partner

We’re excited to announce that SITE Global Event Logistics is the official freight forwarder and on-site logistics partner for the European Site Solutions Summit. With a global office network and years of experience supporting exhibitions worldwide, SITE provides end-to-end shipping solutions tailored to your needs — from documentation support and customs clearance to final delivery direct to your stand. All documentation assistance is provided free of charge, ensuring a smooth and stress-free experience.

By booking directly with SITE, you’ll benefit from:

Preferential rates
Priority delivery to your booth
Local support from a dedicated logistics team

Option 1 – Door-to-Stand All-Inclusive Service:
SITE collect your materials from your premises and deliver them directly to your stand — hassle-free and fully managed.

Option 2 – Courier Shipments via Advance Warehouse:
Send your materials to our advance warehouse prior to the event. SITE will ensure they are safely delivered to your booth in time for setup.

Option 3 – Empty Case Handling & Storage:
With limited on-site storage at the venue, booking empty case handling with SITE in advance (minimum 48 hours before build-up).

📦 Key Shipping Deadlines

To ensure timely delivery, all shipments must arrive at SITE’s advance warehouse by 26th February (customs cleared).

If you are choosing the door-to-door option, please follow the below guidelines:

EU Collections, UK, and ROW: 16th February
USA: 9th February

⚠️ Important Customs Note

Please be aware that the venue cannot act as the Importer of Record. For accurate import guidance and to obtain the correct shipping address, contact SITE as early as possible.

We recommend sending your materials to SITE’s advance warehouse rather than shipping directly to the venue. This ensures secure handling and delivery to your table, avoiding potential customs delays or misplacement on-site.

Please note: If materials are sent directly to the venue, SCRS cannot accept liability for lost or delayed items. SITE will do their best to assist on-site, but pre-booking services is the best way to ensure a smooth delivery.

For bookings, guidance, or a personalized quote, please contact:

Dean Haddow
Director, SITE Event Logistics
+44 7596 288 989
dean@siteeventlogistics.com

Download The SITE Shipment Vendor Form Here